Condominium records law by jurisdiction
From OpenCondoDocs, the free condominium document library
Every Canadian province and territory and every US state sets rules on how condominium corporations, strata corporations and homeowners' associations give owners and buyers access to their records. The tables below summarize those rules for 64 jurisdictions: who may request records, how quickly they must be provided, the limits on fees, where to complain, and the penalty for not complying. Each summary was checked against the official text of the statute or regulation, between October 30, 2026 and October 31, 2026.
These summaries are general information, not legal advice. Each jurisdiction's page links the official text; check it before relying on a figure.
Canada
| Jurisdiction | Who may request records | Deadline | Certificate | Other documents | Complaints | Penalty |
|---|---|---|---|---|---|---|
| Alberta | Owners, buyers, lenders, or anyone they authorize | 10 days | Estoppel $200; information statement $100 | $10 each, or 25 cents a page on paper over 40 pages | Condominium Dispute Resolution Tribunal | None in the Act |
| British Columbia | Owners and anyone they authorize; buyers through a Form B | 2 weeks (records); 1 week (Form B) | Form B $35 plus 25 cents a page | 25 cents a page; inspection free | Civil Resolution Tribunal | None in the Act |
| Manitoba | Unit owners, buyers, lenders, or their agents | A reasonable time | Status certificate: no fee or deadline set | No cap; reasonable fee for labour and copying | Court of King's Bench; no tribunal | Up to $100,000 for not keeping records; none for copies |
| New Brunswick | Owners or their agents; buyers get the certificate | 10 days (estoppel); a reasonable time (copies) | Estoppel: reasonable fee, no cap; clean if late | No cap; reasonable fee for labour and copying | Arbitrator appointed by the Director of Condominiums | None for refusing records |
| Newfoundland and Labrador | Owners; buyers via the seller's estoppel certificate | A reasonable time; none for the estoppel certificate | Estoppel certificate: reasonable fee, no cap; binding | Reasonable fee for labour and copying; no cap | Supreme Court; mediation or arbitration if both agree | No fine on the corporation; individuals' offence untested |
| Northwest Territories | Owners inspect; owners, buyers, lenders get the certificate | Reasonable notice (inspection); 10 days (certificate) | Certificate with the copies you pick: reasonable fee | Inspection only; copies come through the certificate | Supreme Court of the Northwest Territories | None in the Act |
| Nova Scotia | Owners or their agents; buyers get the certificate | A reasonable time; none for the estoppel certificate | Estoppel certificate: no fee or deadline set | No cap; reasonable fee for labour and copying | Condominium dispute officer, $124.60 | Up to $500, paid to the owner |
| Nunavut | Owners inspect; buyers get a statement of what's owed | Reasonable notice (inspection); none for the certificate | Certificate of amounts owing: no fee or deadline set | No fee rules; your by-laws may give you more | Court order to perform a duty; no tribunal | None in the Act |
| Ontario | Owners, buyers, lenders, or an authorized agent | 30 days to respond (records); 10 days (status certificate) | Status certificate $100 including tax | Core records free by email; 20 cents a page on paper | Condominium Authority Tribunal | Up to $5,000, paid to the owner |
| Prince Edward Island | Owners; lenders for money records; buyers with consent | Reasonable notice (records); 7 days (certificate) | Certificate of common expenses: no fee set | No fee set; a right to inspect, not to copies | Supreme Court of Prince Edward Island | Fine up to $25,000 for refusing the money records |
| Quebec | Co-owners; buyers who have signed a promise to purchase | Minutes in 30 days; attestation in 15 days | Attestation: no fee set; 15 days | Reasonable fees, no cap; public bodies charge 49 cents a page | Courts; Small Claims up to $15,000 | None in the Civil Code |
| Saskatchewan | Owners or anyone they authorize; buyers via the seller | No deadline set | Estoppel certificate $200 | No more than the corporation's cost | Court of King's Bench; no tribunal | Fine up to $2,000 for refusing to open the books |
| Yukon | Unit owners and their agents; buyers via the certificate | 2 weeks (records); 1 week (bylaws, rules, certificate) | Information certificate $50, with 5 years of budgets | 25 cents a page or $5 a file; inspection free | Supreme Court of Yukon; no tribunal | None for refusing records; $1,000 if a manager keeps them |
United States
| Jurisdiction | Who may request records | Deadline | Certificate | Other documents | Complaints | Penalty |
|---|---|---|---|---|---|---|
| Alabama | Unit owners and agents; HOA members and buyers under contract | HOAs 30 days; condos none; 5 business days if nonprofit | Condo resale certificate in 10 days, no cap; binding | A reasonable fee; no per-page cap | Circuit court; no state regulator | No fine; condo courts may award fees to either side |
| Alaska | Unit owners and their agents; no reason needed | None; records must be reasonably available | Resale certificate in 10 days, no cap; binding | No copy fee rule; examine on request | Court; no state regulator | No fine; punitive damages possible if willful |
| Arizona | Members and anyone they designate in writing | 10 business days to look; 10 business days for copies | Resale disclosure $400 total, +$100 rush, +$50 update | Review free; copies 15 cents a page | Department of Real Estate hearing; court | Judge may fine for each violation; no set amount |
| Arkansas | Condo co-owners; HOA members per their bylaws | None; condo books open on announced working days | None required by law | No fee rules; condo owners may examine the books | Circuit court; no state regulator | None in the statutes |
| California | Members and anyone they designate in writing | 10 business days; 30 days for the two prior years | Resale package at actual cost; no dollar cap | Copying cost; redaction $10 an hour, $200 max | Small claims or superior court; no state agency | Up to $500 per refused request, plus attorney's fees |
| Colorado | Unit owners and their agents; no reason needed | 10 days' notice at most; penalty clock runs at 30 days | Unpaid-assessments statement in 14 days, binding; no cap | Estimated cost of copying and mailing; disclosures free | Court; state HOA Information and Resource Center | $50 a day, up to $500 or actual damages if greater |
| Connecticut | Unit owners and their agents; no reason needed | 30 days' notice; resale certificate in 10 business days | Resale certificate $185, +$10 rush; 10 business days | A reasonable fee for copies and supervision; no cap | Executive board hearing, then Superior Court | No fine on the association; managers up to $1,000 |
| Delaware | Unit owners and their agents, for a proper purpose | Records on 5 days' notice; certificate in 10 days | Resale certificate $200, +$50 for paper; free if late | Actual cost of materials and labor | State Ombudsperson; then court | No fine; court may award costs and attorneys' fees |
| District of Columbia | Unit owners in good standing, for a membership purpose | None for records; resale certificate in 10 days | Resale certificate in 10 days, no cap; 3 days to cancel | Actual cost of materials and labor | Superior Court; the Mayor can enforce | No fine in the records section; loser pays fees |
| Florida | Unit and parcel owners and their representatives | Condos 10 working days; HOAs 10 business days | Estoppel $299; rush +$119; delinquent +$179 | Condos reasonable cost; HOAs 25 cents a page; phone free | Condos: state Division (DBPR); HOAs: mediation, then court | $50 a day for up to 10 days, plus attorney's fees |
| Georgia | Members and their agents; buyers and lenders for the letter | Records on 5 business days' notice; letter in 5 business days | Condos and POAs: closing letter $10, if documents allow a fee | Copies at the cost of labor and material | Superior court; Secretary of State from 2027 | No fine; court can award your costs and attorney's fees |
| Hawaii | Owners and agents; condo buyers via the managing agent | Condos 30 days; planned communities 60 days to answer in writing | No statutory certificate; condo resale downloads free | Condos $1 a page at most; HOAs a reasonable fee | Mediation, then court; Real Estate Commission for condos | Condos: misdemeanor, fines up to $10,000 |
| Idaho | Members, unit owners and their agents | Statement 5 business days; others 15 business days' notice | No resale certificate; free, binding account statement | Copies at estimated cost; financial statements no fee set | District court; Attorney General for statement fees | No fine; attorney's fees to an HOA member who wins |
| Illinois | Unit owners and their agents; buyers through the seller | Condos 10 business days; HOAs 30 days | Condos $375, adjusted yearly, +$100 rush; HOAs no cap | Condos actual cost; HOAs a reasonable fee | Circuit court; the state Ombudsperson only advises | None; attorney's fees if you win in court |
| Indiana | Condo co-owners and HOA members; agents if incorporated | None; 5 business days' notice if incorporated | HOAs $50 resale or refinance statement; condos no cap | HOAs free copies for most; condos a reasonable fee | HOAs: Attorney General; condos: grievance, then court | No fine; attorney's fees from incorporated associations |
| Iowa | Unit owners and their authorized agents | 10 business days; more on 5 or 10 business days' notice | No resale certificate; condo buyers get a binding statement | Estimated cost; fee documentation on request | District court; no state regulator | No fine; costs and attorney fees if incorporated |
| Kansas | Unit owners and their agents (12 or more units) | 10 days' notice; 5 business days, then court, if incorporated | Condos and townhouses: unpaid-assessments statement, no cap | Reasonable fee for copies and supervision; no cap | District court; no state regulator | No fine; court may award attorney's fees |
| Kentucky | Unit owners and their agents; HOA lot owners | No day count; financial report 30 days after the board | Condos: 10 days, lesser of $225 or 80% of assessment | A reasonable fee; HOA report free if electronic | Court; no state regulator | No penalty in the statutes |
| Louisiana | Unit and lot owners and agents; HOA buyers under contract | No fixed records deadline; buyer documents in 10 days | Condo resale certificate: reasonable charges, no cap | HOAs a reasonable fee; condos examine only | HOA complaint procedure, then district court | None in the statutes |
| Maine | Unit owners and their agents; no reason needed | 10 days' notice; certificate 10 days after payment | Resale certificate in 10 days after payment; no cap | A reasonable fee for copies and supervision; no cap | Court only; no state regulator or ombudsman | No fine; attorney's fees under the nonprofit law |
| Maryland | Unit or lot owners, mortgagees, agents; no reason needed | 21 days for recent records, 45 for older | Resale package capped at $250, +$50 or +$100 rush | Copies at court clerk rates; financial statements free | Attorney General's Division of Consumer Protection | No fine in the records sections |
| Massachusetts | Unit owners and first mortgagees; nonprofit HOA members | None for records; 6(d) in 10 business days | 6(d) certificate: reasonable fee, no cap; 10 business days | Copies at the requester's expense; no cap | Court only; no regulator, tribunal or ombudsman | None for condos; actual damages in nonprofit HOAs |
| Michigan | Co-owners and mortgagees; buyers see condominium documents | Convenient times; 5 business days on a nonprofit demand | Unpaid-assessment statement; no cap; ask 5 days before sale | Reasonable charge for labor and material; no cap | Court, or arbitration if both sides agree | None; attorney fees if a court orders inspection |
| Minnesota | Unit owners and their agents; no reason needed | No fixed deadline; resale disclosure certificate in 10 days | Resale disclosure certificate, reasonable fee; no cap | Actual cost, or 25 cents a page up to 100 pages | District court; state ombudsperson can't issue orders | No fine; attorney's fees, punitive damages if willful |
| Mississippi | Members of incorporated associations, and their agents | No deadline; 5 business days' notice if incorporated | None required by law | Copies at the estimated cost of production | Chancery court; no state regulator | No fine; your costs and attorney's fees unless good faith |
| Missouri | Unit owners and agents; nonprofit HOA members | No deadline; 5 business days' notice if incorporated | Newer condos: resale certificate in 10 days, no cap | Condos: no copy rule; nonprofits: copies at cost | Circuit court; no state regulator | No fine; attorney's fees possible in court |
| Montana | Unit owners; members of incorporated associations | Convenient weekday hours; 5 business days' notice | Condo unpaid-charges statement, binding; no cap | Condo books open to examine; nonprofits: copies at cost | District court; no state regulator | No fine; costs and attorney fees unless good faith |
| Nebraska | Unit owners and agents; nonprofit HOA members | No deadline; 5 business days' notice if incorporated | Condo resale statement, no cap; small condos exempt | Condos: examine only; nonprofits: copies at cost | District court; no state regulator | No fine; attorney's fees only if incorporated |
| Nevada | Unit owners and their agents; no reason needed | 21 days for core copies; resale package 10 calendar days | Certificate $213.84, +$100 rush; file fee $404.58 | Email free; paper 25 cents a page; review $25 an hour | State Ombudsman and Real Estate Division; court | $25 a day after 21 days; fines up to $5,000 |
| New Hampshire | Condo unit owners; HOA members from 2027 | Condos 15 days; HOAs 15 days' notice from 2027 | Resale package in 10 days, no cap; $10 statement | Condos: fee only past 3 years; HOAs: actual cost (2027) | Superior court; state consumer protection bureau | No fine; loser pays fees; late statement voids lien |
| New Jersey | Unit owners and members; no reason needed for the books | No day count for records; certificate in 10 days | Unpaid assessment certificate in 10 days; no fee rule | Copies at the association's copying cost; no dollar cap | Department of Community Affairs; Superior Court | State fine of $250 to $50,000 a violation, rarely used |
| New Mexico | Lot owners; unit owners and agents; buyers via the seller | HOAs 10 business days; condos none set | HOA disclosure certificate $300, at closing; condos no cap | HOAs: review free, copies 10 cents a page; condos no rule | Court, mediation or arbitration; no state regulator | HOAs $50 a day, no day limit; condos no fixed penalty |
| New York | Condo unit owners, co-op shareholders, HOA members | None; co-ops and HOAs need 5 days' written demand | Condo unpaid common charges statement; no cap or deadline | No state limit on fees | State Supreme Court; NYC co-op delays go to HPD | None for records; NYC co-op delays $1,000 to $2,000 |
| North Carolina | Unit and lot owners and their agents or attorneys | No day count; 5 business days' notice if nonprofit | Statement $200; +$100 if asked within 48 hours of closing | Copies at cost; year-end financials free in 75 days | Superior court; no state regulator | No fine; court orders your costs and fees unless good faith |
| North Dakota | Members, directors and agents; sellers for the package | Any reasonable time; association has 10 days for sellers | Seller's package in 10 days; reasonable fee; buyer can void | A reasonable fee for copies | District court; no state regulator | No fine; damages and attorney's fees if incorporated |
| Ohio | Unit and lot owners; agents or lawyers if a nonprofit | None; the association sets reasonable times | No resale certificate law; reasonable charges, no cap | A reasonable copying fee; no dollar cap | Court of common pleas; no state regulator | No fine; possible court costs and attorney's fees |
| Oklahoma | Unit owners; members of incorporated associations | Condos none; 5 business days, then court, if incorporated | Condos: unpaid-assessments statement, no cap | No fee rules; unit owners may examine the book | District court; no state regulator | None in the statutes |
| Oregon | Owners and mortgagees, in good faith for a proper purpose | Core documents 10 business days; others when reasonable | No resale certificate; statement of unpaid assessments | Reasonable fee, may include staff time; no cap | Circuit court; no state regulator | No fine; attorney fees go to whoever wins |
| Pennsylvania | Any unit owner and their agents; no reason needed | No day count; HOA statements 30 days; certificate 10 days | Resale certificate in 10 days, no cap; buyer can void | HOA copies at cost; annual financial statements free | HOAs: Attorney General's consumer bureau; court | No fine; punitive damages if willful; attorney fees |
| Rhode Island | Condo unit owners and agents; nonprofit HOA members | Condos 30 days; HOAs a reasonable time if incorporated | Condo resale certificate $125 at most, in 10 days | No copy fee rules for condos or HOAs | Court only; no state regulator or ombudsman | $100 to $500 for a late certificate; punitive if willful |
| South Carolina | Members and agents; condo co-owners can see the books | No deadline; 5 business days' notice | Condos: binding statement of amounts due; HOAs: none | Copies at the estimated cost of production | Consumer Affairs records complaints; court decides | No fine; your costs and counsel fees unless good faith |
| South Dakota | Members of nonprofit associations and their agents | None set; inspection at any reasonable time | None from the association; sellers give HOA documents | No fee rules; the law mentions inspection, not copies | Circuit court; no state regulator | None in the statutes |
| Tennessee | Unit owners, mortgage holders, agents; buyers for resale | Condos: no day count; 5 business days' notice if nonprofit | Resale information in 10 business days, reasonable fee | Nonprofit copies at cost; no condo copy rule | Court; no state regulator | Late resale information: $250, then $500, plus fees |
| Texas | Owners and their agents, attorneys or accountants | 10 business days; up to 15 more on written notice | Resale certificate $375; HOA update $75; HOA's free if late | Recorded policy only; 10 cents a page, $15 an hour | Justice of the peace court; district court | No fine; costs and fees, deductible from HOA assessments |
| Utah | Unit and lot owners, agents; no reason needed for most | 10 business days | No resale certificate; payoff information $50 at most | 10 cents a page plus $20 an hour; email free | State HOA Ombudsman ($150 opinion); district court | $25 a day for core documents; $1,000 or damages in court |
| Vermont | Unit owners and their agents; no reason needed | Records on 5 days' notice; certificate in 10 days | Resale certificate in 10 days; reasonable charges, no cap | A reasonable fee; nonprofits: no more than cost | Superior Court; no state regulator | No fine; court may award attorney fees and costs |
| Virginia | Owners in good standing, for a membership purpose | 5 or 10 business days' notice; certificate in 14 days | Resale certificate $176.64 electronic, $211.96 paper | Actual cost, under a board cost schedule | Association complaint procedure, then the Ombudsman | State board fine up to $1,000 a violation |
| Washington | Owners, mortgage holders and their agents; no reason needed | Newer law 10 days' notice, 21 at most; older acts none | Resale certificate $275 in 10 days; older HOAs none | Reasonable fee, no cap; owner list free once a year | Court; no state regulator | No fine; court may award attorneys' fees |
| West Virginia | Unit owners and their agents; buyers through the seller | None; 5 business days' notice if incorporated | Resale certificate in 10 days, no cap; binding | No copy rule; nonprofits: copies at cost | Circuit court; no state regulator | No fine; punitive damages if willful, attorney's fees |
| Wisconsin | Unit owners; nonstock HOA members and their agents | 10 business days' notice; nonstock HOAs 5 business days | Disclosure materials in 10 days, $50 unless raised | Lesser of cost or $150; HOA covenants $50 at most | Notice of claim, then circuit court; no regulator | No records fine; late payoff statement up to $350 |
| Wyoming | Members of incorporated associations and their agents | None set; members give 5 business days' notice | None required by law | Copies at cost; latest financial statements on demand | District court; no state regulator | No fine; court orders counsel fees unless good faith |